Corporate travel
How Onfly started closing reconciliations in 20 minutes and gained real visibility to charge and pay correctly
With Abstra, Onfly automated supplier reconciliation starting with Localiza: from 1–1.5 weeks down to about 20 minutes, with fewer than 2% human exceptions.
Marcus Nunes
Head of Sourcing, Onfly
At a glance
- Company
- Onfly — Corporate travel
- Challenge
- Manual reconciliation caused delays, low visibility, and unreliability regarding what to charge or pay
- What they automated
- Automated supplier reconciliation with the Abstra platform, starting with Localiza and then hotels
- Result
- Reduced reconciliation time from 1-1.5 weeks to ~20 minutes; less than 2% human exceptions; greater financial control and efficiency
Before and after
Reconciliation time
Before Abstra
1 to 1.5 weeks for Localiza
After Abstra
About 20 minutes on the same flow
Human exceptions
Before Abstra
Frequent manual errors
After Abstra
Fewer than 2% exceptions
Headcount
Before Abstra
Estimated +4 people to keep up with volume
After Abstra
No team increase for the same process
Extras visibility
Before Abstra
Limited view of washes, insurance, and fuel
After Abstra
Extras tracked and billed automatically
Team role
Before Abstra
Manual spreadsheet matching
After Abstra
Exception management with reliable data
How Abstra orchestrates reconciliation
Invoices arrive from the portal, Abstra matches them to BigQuery, produces spreadsheets, and triggers billing plus an email alert.
- Portal / webhook
- BigQuery
- Abstra
- Spreadsheets
- Billing / email
Who is Onfly
Onfly is a technology company specializing in corporate travel management, with accelerated growth and an international presence. After opening a new office in Mexico and doubling in size in recent years, Onfly decided to invest in financial automation to sustain its expansion without increasing operational costs.
“To keep up without automation, I would need at least four more people. For a technology company, it didn't make sense to rely on people for repetitive processes.” — Marcus Nunes
The challenge: visibility and efficiency at scale
The supplier reconciliation team (rental companies, hotels, and airlines) faced a 100% manual process.
Invoices were downloaded, spreadsheets cross-referenced, and data manually reviewed — a workflow that generated delays, rework, and lack of visibility into what truly needed to be paid or charged.
With projected revenue growth of +80%, it was clear that continuing without automation would require a proportional increase in staff, which was not sustainable.
The solution: automatic reconciliation with Abstra
Onfly already had a bot that downloaded invoices from the Localiza portal. The next step was to use the Abstra platform to build a complete automatic reconciliation workflow, connected to their database (BigQuery) and internal billing systems.
How it works:
- A webhook initiates the process as soon as invoices arrive.
- Abstra cross-references invoice data with BigQuery (reservations, periods, values, drivers).
- The results are recorded in Abstra Tables, with history and traceability.
- Automatic outputs:
- Reconciled spreadsheet
- Spreadsheet of possible errors (less than 2%)
- Spreadsheet of extras (such as car washes, insurance, and refueling)
- The extras are sent to an internal microservice that triggers automatic billing to the client.
- Finally, Abstra sends an email with an alert and a summary of the completed reconciliation.
“Even with little proprietary code, it became robust: integrated database, history, and simple orchestration.” — Marcus Nunes
Implementation and support
The automation was built with direct support from the Abstra team. The first workflow — for Localiza — was developed in approximately 1.5 months, led by an Abstra partner and internally replicated for new suppliers.
“Words can't express the support, always available. Whatever we needed, it was handled.” — Marcus Nunes
The impact: more time, confidence, and control
The financial reconciliation process, which previously took up to 1.5 weeks, required overtime and left the team overloaded. Today, with Abstra, the same workflow is completed in ~20 minutes.
Automation brought full visibility, eliminated rework, and reduced the risk of error to nearly zero. The team shifted from manual execution to exception management, with time to analyze and act, not just reconcile.
| Indicator | Before | After |
|---|---|---|
| Reconciliation time (Localiza) | 1-1.5 weeks | ~20 minutes |
| Manual errors | Frequent | <2% |
| People needed | +4 estimated | 0 additional |
| Visibility of extras and charges | Limited | Total |
| Risk of incorrect payment | High | Low |
With automatic reconciliation, Onfly gained real control over accounts payable and receivable, as well as a more agile and predictable operation to sustain growth.
Why it worked
- Tech culture: Onfly already used low-code tools and was familiar with automation and data, which accelerated Abstra's adoption.
- Abstra's flexibility: combination of visual workflows, Python integration, and native database (Tables) to keep everything centralized.
- Leadership in finance: focus on efficiency and predictability, reducing IT dependency and empowering the finance team.
- Process vision: each automation began with detailed mapping of rules and integrations — "map before coding."
“Map your processes, the rest is possible.” — Marcus Nunes
What comes next
Onfly has already started Phase 2 and plans to extend the same model across the rest of the financial operation.
- 01
Hotel network
Automate hotel-network reconciliations with the same logic validated on Localiza.
- 02
Corporate cards
Bring the automatic reconciliation model to corporate cards.
- 03
Air and bus
Expand to airfare and bus tickets, covering more suppliers in the operation.
Each new front starts by mapping rules and integrations before building the flow.
A new model for scalable finance
Onfly's journey shows that financial automation goes beyond reducing time: it creates operational intelligence. With automatic reconciliation implemented via Abstra, the team moved from merely reacting to predicting and controlling — from supplier workflows to accounts payable and receivable.
Onfly is redefining how finance teams work: with autonomy, reliable data, and a focus on sustainable scaling.
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